Planning a Large Special Event?

What is considered a special event? - Any event put on by an organization that meets the following criteria:

• Over 50 attendees

• Involves outside vendors (e.g., food trucks, port-o-lets) 

• Includes a road closure

• Request for alcohol exemptions

• Needs City equipment or staff (e.g., park rangers, tables, extra trash cans)

A minimum of 60 days' notice is required for review and approval.

Depending on the nature of your event, you may be responsible for:

• Hiring City staff (e.g., off-duty officers, park rangers)

• Providing extra portable toilets

• Providing a facility deposit that will be refundable after the event

Examples of a special event are Dancing in the Streets, the Donna Marathon, the Turkey Trot, etc.

To begin the process:

Fill out a Special Event Request at www.coab.us/recpermits. 

Our team will review your submission and provide the next steps.

Please note that completing the form does not mean that your event will be approved.

Questions?
(904) 247-5828
recreation@coab.us